The pandemic led to major changes in the way we interact with each other in our communities. One of the biggest changes is the shift from traditional in-person meetings to digital HOA meetings. Even as the world has tried to resume some sense of normalcy, remote meetings seem to be here to stay. They offer a convenient and efficient way for associations to continue to operate and maintain communication. In this blog post, we’ll discuss the benefits of digital HOA meetings and how they can be used to keep homeowners connected and informed.
Making Community Engagement Easier
Digital HOA meetings can provide a great source of community engagement, as they can be easier for both board members and HOA members to attend than traditional physical meetings.
By permanently transitioning to remote meetings, participants can conveniently join meetings from the comfort of their own homes. This way, members will more likely stay informed and be engaged with the HOA, allowing more members to have a voice in HOA matters. Additionally, digital HOA meetings can save the association time and money, as they eliminate the need for travel costs and time spent traveling. Members can attend meetings at any time and from any location, making it easier to stay up to date with the latest HOA news.
Navigating the New Normal
While remote meetings have become more popular, it’s important to make sure that your governing documents allow them.
The last thing your HOA wants is to accidentally have an illegal HOA board meeting. Generally, it depends on state law and the association’s governing documents if they’re allowed. A better solution for your HOA may even be to host combination meetings, offering a hybrid option of a traditional in-person meeting and a virtual one. If it’s challenging to get homeowners involved in meetings, having multiple ways for them to attend may encourage their participation. Be sure to check your HOA’s governing documents to see if there are any restrictions or requirements.
Benefits for the Board and Homeowners
If state law and your governing documents allow for digital HOA meetings, you can reap all the benefits they have to offer!
While digital HOA meetings are more convenient and cut time and costs, they also encourage more attendance and participation. Homeowners may feel more comfortable attending virtual meetings because of their convenience. Additionally, they allow for more efficient and immediate communication. Ultimately, digital HOA meetings can make conducting association business easier. For more ways to make your role as an HOA leader easier, check out our article on life hacks for board members.
How to Hold a Productive Digital HOA Meeting
To make remote meetings more efficient, try out these tips.
- Determine which meetings should be held virtually.
- Choose a platform for digital HOA meetings.
- Send meeting materials with the notice.
- Make meetings secure with meeting passcodes and private links.
- Troubleshoot any technical issues before homeowners or guests join.
- Follow an agenda and mute all participants.
- Use the raise hand feature for navigating the discussion.
For more information on how to run remote meetings, check out this article.
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